• Dispute Codes
• Batches

Transactions Enquiry

Two options are available that allow you to enquire upon all or a selection of Accounts Payable transactions:

• Transactions (pl_open_item_enq)
• Transactions (Manager) (pl_open_item_enq_m) – if your system is set up to use GL Journal and AP Invoice Reversal.

You can choose to view posted or unposted transactions from either option. You can also:

• Determine those transactions that cross refer to other transactions, for example, which invoices were paid by a specific cash transaction;
• Enquire on transactions posted from other modules;
• Enquire separately on invoices which have been entered via Purchase Order Processing;
• Depending on how your system is set up, enquire into the transaction amounts in the local currency and any alternate currencies;
• Mark invoices that are in dispute;
• Enquire on supplier details;
• View additional details about the supplier if your system is set up to use Purchase Invoice Extensions or AP & AR Transaction Header Extensions;
• Print a copy of an individual supplier's account;
• View the document header details of the transaction if your system is set up to use General Ledger Document Headers;
• Enquire on factor details if your system is set up to use Flexible Factoring for Supplier Invoices;
• Enquire on Prepayment postings if your system is set up to use Prepayments;
• Enquire on reopened items and rejected payments if your system is set up to use Open Item Flexible Re-Allocation.

With your system set up to use GL Journal and AP Invoice Reversal, the additional functionality provided via Transactions (Manager) (pl_open_item_enq_m) enables you to correct a supplier invoice that has been posted in error by allowing you to automatically create a credit note transaction to reverse the invoice postings. This functionality provides a quick and reliable method of creating the correcting transaction, thus saving time and reducing errors. You should, however, note the following:

1. Invoices can only be reversed once.
2. Only invoices entered in the current period can be reversed.
3. Unposted invoices or Phase 1 posted registered invoices cannot be reversed.
4. When reversing an Accounts Payable invoice that was entered as a Purchase Order Processing invoice any Purchase Order matching that has taken place will not be reversed nor will any updates be made to any audit trails in Purchase Order Processing.
5. If your system is set up to use Fixed Asset Integration with Accounts Payable a warning will be displayed if an asset template has been created from the original invoice. The asset created will have to be removed separately, so it is strongly recommended that you do NOT reverse such invoices if depreciation calculations have already been made. You are also advised NOT to reverse an invoice if you have already run the depreciation calculations.
6. Commercial papers raised for the original invoice are balanced out by the credit note. You are therefore advised NOT to take direct corrective action with regard to the associated letters.
7. You can, if required, define a standard batch number for reverse invoices if you run a multi-company Accounts Payable, by setting system key PLREVBATCH.

Dispute Codes

These codes represent the reason codes for disputed transactions within Accounts Payable. You can set up as many of these codes as required. The relevant code must then be entered against the transaction that has been marked as in dispute within the Transaction enquiry option in Accounts Payable.

Disputed items may belong to Dispute Code Groups if your system is set up to use Open Item Flexible Reallocation.

Batches

• enquire into batches of invoices and credit notes, payments and journals which have not yet been posted.
• amend transactions in an unposted batch.
• post a batch to Accounts Payable.