Managing your finances
- Manage all your VAT tasks in one place: With
our new VAT Ledger you’ll save yourself time dealing with your VAT
tasks as you’ll find them all in one place. Use the VAT Ledger to
help you prepare, generate, reconcile, adjust and submit online, to
keep on top of your VAT.
- Store a complete history of your VAT return:
We make sure it’s easy for you to access the transactional detail
behind your VAT returns - saving you, and the auditors, valuable
time searching for information.
- Submit your VAT return online: From 2010, all
businesses will have to start to file and pay their VAT returns
online – but our HMRC-recognised software lets you get ahead of the
game with maximum confidence and minimum effort. And because our
software has been fully tested and achieved HMRC recognition for
filing VAT returns, you know you are submitting the right
information, totally securely.
- Simple manual adjustments: Adjusting your
figures, for whatever reason, is simple and straightforward, and
you can record and trace the reason for each adjustment.
- Increase the accuracy of your VAT returns: A
VAT return can be generated and completed at the touch of a button,
in hours rather than days. This feature checks your customers’ data
for accuracy and helps prepare for an audit. It also identifies
suspect/duplicate transactions and runs checks for possible VAT
queries and errors.
- Easily track your VAT returns: Each
transaction is now flagged with a unique VAT return number for easy
tracking when it comes to audits or inspections.
- Dealing with “carousel” fraud legislation:
Companies that trade computer chips or mobile phones with a total
net value of more than £5,000 with other VAT registered companies
are now subject to different recording and reporting methods. Our
software lets you produce on-screen reports and submit online
directly to HMRC.
- Your EC Sales List: If your business trades
with other EC countries, you can see the EC Sales List as an
onscreen report which automatically calculates the value of sales
from individual customers.
- Make the most of online banking: Make payments
online to save time, reduce costs and improve relations with your
suppliers. We make no additional charge for this, and we now offer
a greater choice of major banks whose online services work with our
software.
- Managing your finances: The Nominal Ledger is
an essential part of your accounting system, where all your
business information is held, and forms the basis of your Profit
and Loss and Balance Sheet reports, making sure you can perform
important business tasks with ease.
- Instant information about your accounts: This
feature lets you see the Nominal Ledger as an on-screen set of
charts that can be investigated in more depth by drilling-down from
the same screen with just one click.
- Quicker and easier bank reconciliations: You
can record multiple bank accounts and their details, enter payments
and receipts and save your bank reconciliations part-way through.
And to keep track of your banking without all the paper waste, you
can use our software to download a bank statement and automatically
reconcile payments and receipts against both
statements. ‘Smart Totals’ allow you to see the value of any
highlighted transaction. And with our new retrospective bank
reconciliation report, you’ll be able to see the reconciled balance
of your account at any given time – particularly useful at month
and year-end.
- Better business insight: Use the accounting
information stored within your software to generate both Balance
Sheets and Profit and Loss Sheets at the touch of a button.
- Store your company data: You can archive a
complete set of company data before running the year-end. You can
then analyse and report on the archived data, and access it
immediately without having to restore a back-up.
- Manage your departments effectively: Your
business is likely to use departments for many different reasons
but now, no matter what you are using department analysis for, you
can monitor performance more closely and efficiently than before.
Enjoy extra control by setting up budgets and producing reports for
each department or nominal code. To help you plan ahead, you can
also set budgets for now and your next Financial Year.
- Support for charities: We’ve developed our
software so that it is as effective as possible in meeting the
needs of charities, with specific functionality including Fund
Management, charity-specific financial reports and Gift Aid
Reporting.
- Get the most out of your accountant: Easily
exchange information with your accountant while you continue
working on your accounts. The Accountant Link automatically lets
your accountant update your journals, bank and VAT reconciliations,
so they always have your most up-to-date records.
Managing your customers and suppliers
- Keep track of the flow of your money: Our
improved dashboard let’s you see an instant view of the credit
position of your business. You can see where your money is, how old
your customer or supplier debt is, what’s due, what’s overdue,
what’s disputed, what’s promised to pay and what’s still to be
allocated all in one place.
- Chase the right payments to keep your business
breathing: Always know who you should be spending time
chasing for payments; for example what’s overdue, when money is due
in and who has promised payment. Promised payments are
automatically added to the diary, and if payments are not received
you’ll be reminded to follow them up.
- Plan ahead to avoid the crunch: You can now
see who you need to pay based on supplier and age criteria. So you
can see what payment commitments you’ll need to make in the coming
weeks and months, helping you plan ahead.
- Print out your cheques: Print cheques directly
from your Sage 50 Accounts 2009 software, saving you time and
effort.
- Individual customer pricing and custom price
lists: As well as the overall sales price, a product code
can contain a sales price for each individual customer. You can
also set up a number of Price Lists for your product records.
- Give the right person the right message… on time, every
time: Different people like to be contacted at different
times in different ways. That’s why you can now record and store
names, telephone numbers, email addresses, office addresses,
preferred contact times and mailing preferences for all of your
contacts, all in one place. And when you make invoice, letter and
statement runs, you can be sure that the documents have been sent
to the correct person, ensuring action will be taken quickly.
- Build your communications, build on your
professionalism: Payment disputes? Information requests?
All contact can be recorded on your communication history, together
with a follow-up, so you’ll always have the right information to
refer back to. Whenever you generate a letter or statement, these
details will be automatically recorded into the communication
history. Keep your customers and supplier relationships strong with
flexible payment methods: Your suppliers might insist on being paid
in different ways. That’s why you can now do a cheque run for all
suppliers who like to be paid this way, or an e-payment run for
those who want BACS payments. With Sage Payments Solution*, your
customers will have an easier way to pay as well – directly by
card. This can be done over the phone or even by Internet, then
posted directly into your accounts to ensure that everything is
kept up-to-date.
* Additional charge applies
- Speed up your invoices and orders: Reduce
costs, improve the efficiency of your business and increase your
service levels by managing your invoices and orders electronically
– send and receive them via email directly from your Sage 50
Accounts software so there’s no need to re-key information.
- Professional invoicing: Generate invoices for
your customers by using the product records you created or details
of the services you provide.
- Make the most of discounts and deposits: You
can clearly see and change discounts as you enter invoices and
orders. A range of discount options is available, from basic
percentage discounts to invoice-value discounts and stock-quantity
discounts. Whether you want to apply one-off discounts or discounts
across the board, Sage 50 Accounts 2009 helps you provide your
customers with a clear indication of the total discount
allowed.
- Refunds in one single transaction: Customer
and supplier refunds are easier to handle: one simple transaction
will automatically update all your records.
- Handle quotations with ease: Create quotations
and proformas and choose whether you want to turn a quotation into
an order or invoice, or whether you want to keep the quotation for
your records. Analysis and reporting tools help you to monitor the
top performers and how many orders you win and lose, as well as
allowing you to track the conversion of quotations to orders.
- Store your documents: You can store, view,
modify and print attachments such as letters, price lists, delivery
and assembly instructions, letting you keep control of all your
documentation within Sage 50 Accounts 2009.
Managing your business
- Clear your mind with our in-built diary: Did I
remember to make that follow up call? When do I need to pay my
suppliers? Our in-built diary helps prioritise the daily workload,
sets reminders for recurring tasks, automates diary events (such as
following up promised payments) and integrates with Microsoft
Outlook. You can also link your tasks to your contacts, so you have
all the details you need right then and there.
- Quickly and securely run your reports
together: Our new batch reporting feature allows you
create your own batches of reports and run them off all in one go.
You can password protect any PDF file containing sensitive
financial information, so only those with the authority to access
the files have the means to do so.
- View the figures that matter: We let you
choose the way reports are presented based on what’s most important
to your business. With our Profit and Loss, Balance Sheet and
budget reports you can view your figures monthly, quarterly or by
year, whichever way suits you the best. And when you need to see
the detail and understand the actions that lie behind the top level
figures, you can do that too - right down to individual
transactions.
- Get the information you need with flexible management
reports: Our Report Designer makes it easy for you to get
the information you need in one report. You can tailor the overall
design of your reports, adding all the fields and calculations you
want, so you can have a better picture of your business.
- Excel® integrated reporting: Microsoft® Excel
links directly to your software so that directors and managers can
access and analyse accounts information without needing to use Sage
Accounts 2009 themselves or have it installed on the same PC. You
can modify and refresh data ranges, change the chart of accounts
used and take any report (even a report you’ve designed yourself)
and use it in Excel as a Sage Data Range.
Managing your products and services
- Manage your products: You can easily create
product records, review product activities and analyse monthly
sales values and quantities sold. You can also apply discounts and
generate valuation and profit reports.
- Bill of Materials: An easy-to-use Bill of
Materials editor allows you to set up records of the basic 'kit of
parts' for your manufactured or assembled items, allowing up to 50
hierarchical levels. Various features like Stock Transfer, Makeup
Reports and Stock Explosion help you control all the steps involved
in making up manufactured or assembled items.
- Allocate your stock: As well as allocating
stock to sales orders, you can allocate to projects, or set aside
stock for specific purposes. You can also review and modify these
reservations.
- Sales order processing and fulfilment
Create orders, allocate stock, despatch stock and produce delivery
notes. In addition, when you don’t have enough stock to satisfy
orders, the Sales Order Fulfilment feature will inform you of
shortfalls and automatically generate a purchase order, so you
never have to let down your customers.
- Purchase order processing
You can create an order, put on-order and then record delivery of
the stock with this function, which will also automatically
generate an invoice and increase your stock levels.
- Easier foreign trading
On standard VAT process foreign currency transactions in all major
currencies and produce documentation in foreign currency. You can
make and receive payments in foreign currencies as well as maintain
foreign currency price lists and handle exchange rate fluctuations.
Additionally, this feature ensures that you comply with legislative
requirements for declaring foreign trade on your VAT returns and in
Intrastat declarations, in both standard and cash-based VAT
accounting.
- Improve your project costing: This feature
lets you create records for specific projects and specific
customers, assigning project references to them. You can
organise your projects in logical groups, record committed costs
against projects, analyse rolled-up costs and budgets, and compare
costs incurred against budgeted amounts. There is also a flexible
reporting system that allows you to produce information that will
help you to monitor costs.
- Your EC Sales List: If your business trades
with other EC countries, you can see the EC Sales List as an
onscreen report which automatically calculates the value of sales
from individual customers.
- Monitor key areas of your business: Manage the
performance of key areas or activities more effectively. Track your
business activity, by area, with the flexibility to drilldown to
more detail. Information is instantly available, so you no longer
have to run reports to get the breakdown you need.
Working with Sage 50 Accounts 2009
- Keep your software fresh: You want your
software to perform to the highest possible standard. Our automatic
updates feature let’s you know if there’s anything you need to make
your software more efficient, and quickly updates it for you.
- Mistakes are natural, corrections are easy:
Everybody makes mistakes, but correcting them has never been
easier. You can now find, view, correct, or even delete transaction
or postings at the touch of a button.
- Breeze through the new features with ease: Our
improved assistance feature means you can quickly learn these new
features with ease. There’s also a library of videos to guide you
through them, and you can try out a new area of the software or a
new posting with our practise feature first.
- Make light work of business processes: Sage 50
Accounts 2009 couldn’t be easier to use. Each of the main areas has
a map, showing you clearly how to complete business tasks such as
sales order fulfilment. Each Process Map consists of a set of steps
connected together to show a workflow – so you know exactly what to
do next.
- Essential business information when you need
it: You can choose exactly the information you want to see
with our intelligent navigation, giving you immediate access to
your business information.
- Import your data: Choose how you want to
import information into Sage 50 Accounts 2009. The Information
Import Wizard makes it simple to import customer and supplier
records, transactions, stock, and project records.
- More than one company, more than one user:
Sage 50 Accounts 2009 gives you the ability to store and process
more than one set of company accounts. It also allows more than one
person to access and process transactions at any one time
(additional charge applies), improving efficiency for you.