Managing your finances
- Manage all your VAT tasks in one
place
With our new VAT Ledger you’ll save yourself
time dealing with your VAT tasks as you’ll find them all in one
place. Use the VAT Ledger to help you prepare, generate, reconcile,
adjust and submit online, to keep on top of your VAT.
- Store a complete history of your VAT
return
We make sure it’s easy for you to access the
transactional detail behind your VAT returns - saving you, and the
auditors, valuable time searching for information.
- Submit your VAT return online
From 2010,
all businesses will have to start to file and pay their VAT returns
online – but our HMRC-recognised software lets you get ahead of the
game with maximum confidence and minimum effort. And because our
software has been fully tested and achieved HMRC recognition for
filing VAT returns, you know you are submitting the right
information, totally securely.
- Simple manual adjustments
Adjusting your
figures, for whatever reason, is simple and straightforward, and
you can record and trace the reason for each adjustment.
- Increase the accuracy of your VAT
returns
A VAT return can be generated and completed
at the touch of a button, in hours rather than days. This feature
checks your customers’ data for accuracy and helps prepare for an
audit. It also identifies suspect/duplicate transactions and runs
checks for possible VAT queries and errors.
- Easily track your VAT returns
Each
transaction is now flagged with a unique VAT return number for easy
tracking when it comes to audits or inspections.
- Dealing with "carousel" fraud
legislation
Companies that trade computer chips or
mobile phones with a total net value of more than £5,000 with other
VAT registered companies are now subject to different recording and
reporting methods. Our software lets you produce on-screen reports
and submit online directly to HMRC.
- Your EC Sales List
If your business
trades with other EC countries, you can see the EC Sales List as an
onscreen report which automatically calculates the value of sales
from individual customers.
- Make the most of online banking
Make
payments online to save time, reduce costs and improve relations
with your suppliers. We make no additional charge for this, and we
now offer a greater choice of major banks whose online services
work with our software.
- Managing your finances
The Nominal Ledger
is an essential part of your accounting system, where all your
business information is held, and forms the basis of your Profit
and Loss and Balance Sheet reports, making sure you can perform
important business tasks with ease.
- Instant information about your
accounts
This feature lets you see the Nominal Ledger
as an on-screen set of charts that can be investigated in more
depth by drilling-down from the same screen with just one
click.
- Quicker and easier bank
reconciliations
You can record multiple bank accounts
and their details, enter payments and receipts and save your bank
reconciliations part-way through. And to keep track of your banking
without all the paper waste, you can use our software to download a
bank statement and automatically reconcile payments and receipts
against both statements.
'Smart Totals' allow you to see the value of any highlighted
transaction. And with our new retrospective bank reconciliation
report, you’ll be able to see the reconciled balance of your
account at any given time – particularly useful at month and
year-end.
- Better business insight
Use the
accounting information stored within your software to generate both
Balance Sheets and Profit and Loss Sheets at the touch of a
button.
- Store your company data
You can archive a
complete set of company data before running the year-end. You can
then analyse and report on the archived data, and access it
immediately without having to restore a back-up.
- Manage your departments effectively
Your
business is likely to use departments for many different reasons
but now, no matter what you are using department analysis for, you
can monitor performance more closely and efficiently than
before.
Enjoy extra control by setting up budgets and producing reports for
each department or nominal code. To help you plan ahead, you can
also set budgets for now and your next Financial Year.
- Support for charities
We’ve developed our
software so that it is as effective as possible in meeting the
needs of charities, with specific functionality including Fund
Management, charity-specific financial reports and Gift Aid
Reporting.
- Get the most out of your
accountant
Easily exchange information with your
accountant while you continue working on your accounts. The
Accountant Link automatically lets your accountant update your
journals, bank and VAT reconciliations, so they always have your
most up-to-date records.
Managing your customers and suppliers
- Keep track of the flow of your money
Our
improved dashboard let’s you see an instant view of the credit
position of your business. You can see where your money is, how old
your customer or supplier debt is, what’s due, what’s overdue,
what’s disputed, what’s promised to pay and what’s still to be
allocated all in one place.
- Chase the right payments to keep your business
breathing
Always know who you should be spending time
chasing for payments; for example what’s overdue, when money is due
in and who has promised payment. Promised payments are
automatically added to the diary, and if payments are not received
you’ll be reminded to follow them up.
- Plan ahead to avoid the crunch
You can
now see who you need to pay based on supplier and age criteria. So
you can see what payment commitments you’ll need to make in the
coming weeks and months, helping you plan ahead.
- Print out your cheques
Print cheques
directly from your Sage 50 Accounts 2009 software, saving you time
and effort.
- Individual customer pricing and custom price
lists
As well as the overall sales price, a product
code can contain a sales price for each individual customer. You
can also set up a number of Price Lists for your product
records.
- Give the right person the right message… on time, every
time
Different people like to be contacted at
different times in different ways. That’s why you can now record
and store names, telephone numbers, email addresses, office
addresses, preferred contact times and mailing preferences for all
of your contacts, all in one place.
And when you make invoice, letter and statement runs, you can be
sure that the documents have been sent to the correct person,
ensuring action will be taken quickly.
- Build your communications, build on your
professionalism
Payment disputes? Information
requests? All contact can be recorded on your communication
history, together with a follow-up, so you’ll always have the right
information to refer back to. Whenever you generate a letter or
statement, these details will be automatically recorded into the
communication history.
Keep your customers and supplier relationships strong with flexible
payment methods: Your suppliers might insist on being paid in
different ways. That’s why you can now do a cheque run for all
suppliers who like to be paid this way, or an e-payment run for
those who want BACS payments.
With Sage Payments Solution*, your customers will have an easier
way to pay as well – directly by card. This can be done over the
phone or even by Internet, then posted directly into your accounts
to ensure that everything is kept up-to-date.
- Speed up your invoices and orders
Reduce
costs, improve the efficiency of your business and increase your
service levels by managing your invoices and orders electronically
– send and receive them via email directly from your Sage 50
Accounts software so there’s no need to re-key
information.
- Professional invoicing
Generate invoices
for your customers by using the product records you created or
details of the services you provide.
- Make the most of discounts and
deposits
You can clearly see and change discounts as
you enter invoices and orders. A range of discount options is
available, from basic percentage discounts to invoice-value
discounts and stock-quantity discounts.
Whether you want to apply one-off discounts or discounts across the
board, Sage 50 Accounts 2009 helps you provide your customers with
a clear indication of the total discount allowed.
- Refunds in one single
transaction
Customer and supplier refunds are easier
to handle: one simple transaction will automatically update all
your records.
- Handle quotations with ease: Create quotations
and proformas and choose whether you want to turn a quotation into
an order or invoice, or whether you want to keep the quotation for
your records.
Analysis and reporting tools help you to monitor the top performers
and how many orders you win and lose, as well as allowing you to
track the conversion of quotations to orders.
- Store your documents
You can store, view,
modify and print attachments such as letters, price lists, delivery
and assembly instructions, letting you keep control of all your
documentation within Sage 50 Accounts 2009.
Managing your business
- Clear your mind with our in-built diary: Did I
remember to make that follow up call? When do I need to pay my
suppliers? Our in-built diary helps prioritise the daily workload,
sets reminders for recurring tasks, automates diary events (such as
following up promised payments) and integrates with
Microsoft® Outlook. You can also link your tasks to
your contacts, so you have all the details you need right then and
there.
- Quickly and securely run your reports
together
Our new batch reporting feature allows you
create your own batches of reports and run them off all in one go.
You can password protect any PDF file containing sensitive
financial information, so only those with the authority to access
the files have the means to do so.
- View the figures that matter
We let you
choose the way reports are presented based on what’s most important
to your business. With our Profit and Loss, Balance Sheet and
budget reports you can view your figures monthly, quarterly or by
year, whichever way suits you the best. And when you need to see
the detail and understand the actions that lie behind the top level
figures, you can do that too - right down to individual
transactions.
- Get the information you need with flexible management
reports
Our Report Designer makes it easy for you to
get the information you need in one report. You can tailor the
overall design of your reports, adding all the fields and
calculations you want, so you can have a better picture of your
business.
- Excel® integrated reporting
Microsoft®
Excel links directly to your software so that directors and
managers can access and analyse accounts information without
needing to use Sage Accounts 2009 themselves or have it installed
on the same PC. You can modify and refresh data ranges, change the
chart of accounts used and take any report (even a report you’ve
designed yourself) and use it in Excel as a Sage Data Range.
Managing your products and services
- Manage your products
You can easily
create product records, review product activities and analyse
monthly sales values and quantities sold. You can also apply
discounts and generate valuation and profit reports.
- Bill of Materials
An easy-to-use Bill of
Materials editor allows you to set up records of the basic 'kit of
parts' for your manufactured or assembled items, allowing up to 50
hierarchical levels. Various features like Stock Transfer, Makeup
Reports and Stock Explosion help you control all the steps involved
in making up manufactured or assembled items.
- Allocate your stock
As well as allocating
stock to sales orders, you can allocate to projects, or set aside
stock for specific purposes. You can also review and modify these
reservations.
- Improve your project costing
This feature
lets you create records for specific projects and specific
customers, assigning project references to them. You can
organise your projects in logical groups, record committed costs
against projects, analyse rolled-up costs and budgets, and compare
costs incurred against budgeted amounts. There is also a flexible
reporting system that allows you to produce information that will
help you to monitor costs.
- Your EC Sales List
If your business
trades with other EC countries, you can see the EC Sales List as an
onscreen report which automatically calculates the value of sales
from individual customers.
- Monitor key areas of your business
Manage
the performance of key areas or activities more effectively. Track
your business activity, by area, with the flexibility to drilldown
to more detail. Information is instantly available, so you no
longer have to run reports to get the breakdown you need.
Working with Sage 50 Accounts 2009
- Keep your software fresh
You want your
software to perform to the highest possible standard. Our automatic
updates feature let’s you know if there’s anything you need to make
your software more efficient, and quickly updates it for
you.
- Mistakes are natural, corrections are
easy
Everybody makes mistakes, but correcting them
has never been easier. You can now find, view, correct, or even
delete transaction or postings at the touch of a button.
- Breeze through the new features with
ease
Our improved assistance feature means you can
quickly learn these new features with ease. There’s also a library
of videos to guide you through them, and you can try out a new area
of the software or a new posting with our practise feature
first.
- Make light work of business
processes
Sage 50 Accounts 2009 couldn’t be easier to
use. Each of the main areas has a map, showing you clearly how to
complete business tasks such as sales order fulfilment. Each
Process Map consists of a set of steps connected together to show a
workflow – so you know exactly what to do next.
- Essential business information when you need
it
You can choose exactly the information you want to
see with our intelligent navigation, giving you immediate access to
your business information.
- Import your data
Choose how you want to
import information into Sage 50 Accounts 2009. The Information
Import Wizard makes it simple to import customer and supplier
records, transactions, stock, and project records.
- More than one company, more than one
user
Sage 50 Accounts 2009 gives you the ability to
store and process more than one set of company accounts. It also
allows more than one person to access and process transactions at
any one time (additional charge applies), improving efficiency for
you.
* Additional charge applies