Sage (UK) Limited: Business software and services

Core Modules for Sage Accpac ERP

Sage Accpac ERP core modules are like mini-applications. They are key to the day-to-day running of solution and include financial applications, as well as sales and purchasing functionality and stock and project management. Additional modules can be added to your Sage Accpac ERP solution quickly and easily, without disrupting your existing deployment.

Please explore the table below to find out more about the individual modules:

System & User Administration	Financial Modules
System Manager	General Ledger
Process Server	Transaction Analysis & Optional Field Creator
	General Ledger Security
Purchasing	General Ledger Consolidations
Accounts Payable	Multi-currency
Purchase Orders
Intercompany Transactions	Stock Management
	Inventory Control
Sales & Receivables
Accounts Receivable	Project Management
Order Entry	Project & Job Costing
National Accounts Management

Sage Accpac ERP System Manager

The System Manager is the hub from which all other modules operate and it affects almost everything you do in your Sage Accpac ERP system - from establishing security to searching for a record within a file. This module includes effective tools that ensure data integrity and complete processing and security management as well as Crystal Enterprise 10 for powerful reporting. System Manager also allows Sage Accpac ERP to run through a standard Web browser - without client software - centralising IT management and lowering overall ownership costs.

Some key Capabilities of System Manager:

• Create analytical reports, graphs, charts, and budgets using Microsoft Excel
• Automate your bank reconciliation process using Open Financial Exchange (OFX), a file format that lets you download bank data electronically.
• Maintain all tax authorities and tax classes, and provide centralised tax reporting for Accounts Receivable, Accounts Payable, Order Entry, and Purchase Orders in one place.
• Use security groups to control access to applications and specific functions within them and set up different user permissions for different applications.
• Use Microsoft® Visual Basic for Applications for easy customisation and interaction with other Windows-based applications.
• Automate recurring General Ledger, Accounts Receivable, and Accounts Payable transactions with scheduling and Reminder List capabilities.
• Automatically restart batch operations, such as importing or posting, when they are not completed successfully.
• Easily resize forms and hide fields in forms for certain users.
• Run macros in a Web browser.

Sage Accpac ERP Process Server

The Process Server module allows you to off-load processor-intensive tasks to a computer (or a cluster of computers in high-volume environments) dedicated solely to providing processing services to client computers. In addition to providing the efficiencies of centralised processing, Process Server immediately frees-up client workstations, reduces network traffic, and lets you schedule exactly when the process server will begin its task, allowing you, for example to run process-intensive operations overnight.

Sage Accpac ERP General Ledger Module

The General Ledger module is the foundation of your accounting system. It provides a robust feature set designed to handle the most demanding budgeting and processing needs of organisations of all types and sizes.

Some key capabilities of Accpac General Ledger

• Create alphanumeric account numbers as long as 45 characters.
• Flag General Ledger accounts as inactive to stop using them, but retain them in the system for historical and reporting purposes.
• Maintain separate periods for adjusting and closing entries.
• Assign different retained earnings accounts to different account segments.
• Set up and schedule recurring journal entries for transactions that are processed on a regular basis.
• Automatically create budgets using prior-year information or choose from seven other computation methods and lock budgets to prevent unauthorized changes.
• Create fast, flexible and customised analytical reports, statements, graphs and charts, and automatically update budgets through full integration with Microsoft Excel.
• Reverse a posted transaction.
• Consolidate transactions by account, fiscal period and source ledger.

 

Sage Accpac ERP Transaction Analysis and Optional Field Creator Module

The Transaction Analysis and Optional Field Creator allows you to customise Sage Accpac ERP with unlimited additional fields and provides comprehensive reporting and analysis capabilities across your entire accounting system. You can define unlimited text, amount, date, time, integer, number, and yes / no optional fields for use in all Sage Accpac ERP applications.

Sage Accpac ERP General Ledger Security Module

The General Ledger (G/L) Security module enables organisations to control which users can view or use certain general ledger accounts based on segment validation.

Some key capabilities of G/L Security

• Control access to any account in your general ledger by segment. This allows you to limit user activity to a prescribed set of accounts, blocking sensitive or confidential accounts from being seen or changed. 
• Set access rights for single or multi-segment validation or for single or multiple account validation.
• Restrict users from viewing batches containing accounts from which they are prohibited. 
• Restrict users to adding accounts only to segments to which they have access. User restrictions can be added or removed at any time. 
• Restrict financial reports only to valid accounts.

Sage Accpac ERP General Ledger Consolidations Module

General Ledger (G/L) Consolidations lets you transfer and merge General Ledger account and transaction information between separate company and branch office locations whilst maintaining a comprehensive audit trail. It is also designed to enable subsidiaries and holding companies to run without being on the same network or accounting database. The system is available in two versions - a full version for the head office and a remote-sites version for branch offices.

Some key capabilities of G/L Consolidations Module

• Consolidate multiple general ledgers by transactions, net period changes, or account balances.
• Consolidate general ledgers with differing fiscal years and fiscal periods, and with different account structures, using a mapping table.
• Maintain a separate general ledger for your consolidated ledgers or consolidate with the head office / central general ledger.
• Merge multiple accounts in subsidiaries into single holding company accounts.
• Automatically perform currency translation with the provision of gain or loss on translation
• Consolidate multi-currency and single currency accounts, and general ledgers with differing functional currencies
• Translate amounts from functional currency or source currency in the originating ledger, and specify the translation rate type.

Sage Accpac ERP Multicurrency Module

The Multicurrency module delivers powerful and comprehensive multicurrency accounting functions. Sophisticated currency management and the ability to process transactions in any number of currencies give your business the global competitive edge required in today’s business world. Throughout Sage Accpac ERP, amounts are displayed in both source currency and functional currency, and the solution clearly distinguishes between the two on all screens.

Some key capabilities of Multicurrency

• Unlimited currencies
• Unlimited rate types
• Print reports in both functional and source currencies
• Enter transactions in any currency.
• Process payments or receipts in any currency.
• Restate outstanding source currency balances and transactions as exchange rates fluctuate with comprehensive currency revaluation.

Sage Accpac ERP Intercompany Transactions Module

The Intercompany Transactions module lets you enter General Ledger and Accounts Payable transactions that affect more than one company by automatically distributing transactions across two or more companies. In addition, its built-in flexibility automatically generates intercompany loan account entries according to user-defined relationship tables called routes.

Some key capabilities of Intercompany Transactions

• Process intercompany General Ledger journal entries and intercompany Accounts Payable invoices, debit notes, and credit notes. 
• Create an unlimited number of routes to define relationships between companies, including multilevel routes.
• Automatically make loan account entries for intercompany transactions and distribute invoices to as many General Ledger accounts as required by defining distribution sets.
• Fully integrate with Tax Services to handle tax computations for expensed, allocated, or recoverable taxes.
• Distribute transactions to companies with differing functional currencies.
• Create routes with originating companies, intermediate companies, and destination companies having different functional currencies.

Sage Accpac ERP Accounts Payable Module

The Accounts Payable module provides robust accounting features to streamline your entire cash flow process and help you save money. Accounts Payable has a powerful library of accounting and reporting features that facilitate rapid entry of supplier invoices, flexible cash disbursement and full cheque reconciliation using Bank Services. 

Some key capabilities of Accounts Payable

• Force or withhold payment of individual transactions, controlling the maximum payment amount, and/or excluding specific suppliers.
• Organise supplier records quickly and easily, and flag inactive records that are retained for historical reporting.
• Create a new supplier and remit-to location when entering an invoice.
• Print cheques in English, French, and Spanish.
• Drill down from General Ledger transaction history to Accounts Payable transactions and then to originating Purchase Orders transactions and import transactions from other applications.
• Automatically distribute invoices to as many general ledger expense or asset accounts as you require by defining distribution sets.
• Set up and schedule recurring payables for invoices paid on a regular basis and automatically remind staff to process recurring payables.
• Track, calculate, and automatically retain a portion of an invoice to handle common billing practices in the construction industry.
• View your supplier payments by bank range, supplier range, cheque status, transaction type, date range, year and period range, and cheque number range.
• Pre-pay invoices that you have not yet received.
• Reinstate invoices by reversing posted cheques.
• Keep details of all fully paid transactions and print them when needed.

Sage Accpac ERP Purchase Order Module

When combined with Accounts Payable, Inventory Control, and Order Entry, the Purchase Orders module provides a comprehensive, fully integrated purchasing system. You can combine multiple purchase orders on a single receipt and multiple receipts on a single invoice. The Shippable Backorder report helps identify orders that can be completed based on recent Inventory Receipts.

Some key capabilities of Purchase Orders

• Enter active, standing, future and blanket purchase orders.
• Use seven costing methods for the default item cost - Most Recent, Standard, Average, supplier, Last Unit, and two alternate amounts, for added flexibility.
• Enter details for requested items from multiple suppliers or without specifying suppliers on a single requisition, and then automatically create purchase orders for each supplier.
• Create one purchase order from multiple requisitions and select the requisition details by supplier number and Inventory Control supplier type.
• Leave purchase orders open indefinitely until all items are received or cancel any remaining ordered items at any time.
• Quickly consolidate items from multiple purchase orders on a single receipt.
• Process multiple invoices for a single receipt.
• Designate non-inventory item numbers for one-time purchases, office supplies, and any non-inventory item.
• Automatically receive all items on a purchase order at once or receive partial purchase orders, entering quantities only for received items.
• Receive items with or without first entering a purchase order for those items.
• Process adjustments to quantities, item costs and additional costs directly on the receipt or return, rather than as separate inventory adjustments.
• Allocate additional charges by quantity, weight, or cost, or manually specify the cost. 
• Automatically produce purchase orders from Inventory Control reorder information or from Order Entry orders.
• Automatically drop ship items directly from the supplier to the customer.
• Enter additional costs such as freight or duty on a single receipt for received inventory items from multiple suppliers, and easily create a separate invoice for each supplier.
• Print requisitions, purchase orders, receiving slips, returns, and mailing labels using standard Purchase Orders formats, or design custom forms and reports using the built-in report writers.

Sage Accpac ERP Accounts Receivable Module

With the Accounts Receivable module, you can manage your customers and fine-tune customer relations by keeping track of important sales information and outstanding balances. Accounts Receivable allows you to easily apply cash to outstanding invoices and create recurring charges for quick invoicing of monthly charges. This module is also fully integrated with Bank Services, for complete bank reconciliation.

Some key capabilities of Accounts Receivable

• Organise customer records quickly and easily and create an unlimited number of ship-to locations for each customer.
• Drill down from General Ledger transaction history to Accounts Receivable transactions and then to originating Order Entry transactions
• Schedule any number of recurring charge invoices for fast invoicing of monthly charges, and update recurring charges automatically by amount or percentage
• Create adjustment batches automatically to write off small account or transaction balances, and choose whether to charge interest on overdue balances or individual invoices
• Track sales statistics for each salesperson.
• Track, calculate, and automatically retain a portion of an invoice to handle common billing practices in the construction industry.
• Print and review complete transaction details, including the details of receipts and adjustments applied to transactions, and keep a complete transaction history.
• View your customer receipts by bank range, customer range, receipt status, transaction type, date range, year and period range, and receipt number range.
• Perform on-screen aging and preview customer transactions.
• Review up-to-the-minute information including current balance, last activities and complete transaction details, and detailed statistics for each customer account.
• Send statements and invoices to your customer’s billing address, customer’s e-mail address, or contact’s e-mail address.
• Create custom invoices, statements, and deposit slips.
• Set-up standard e-mail messages to automatically send to your customers with their documents
• Create a new customer and ship-to location when entering an invoice.

Sage Accpac ERP Order Entry Module

The Order Entry module allows you to enter orders and sales returns and to print invoices, credit notes, order confirmations, picking slips, and shipping labels. You can track transaction details and sales information on-screen and in printed reports. Order Entry integrates fully with Inventory Control and Accounts Receivable, so you always know your inventory levels and the status of your customer accounts.

Some key capabilities of Order Entry

• Enter active orders, future orders, standing orders, and quotes.
• Enter orders, shipments, and invoices as separate transactions so you can divide the duties of your staff.
• Create an order by simply selecting and copying the details of existing customers’ orders.
• Include multiple orders on a single shipment and multiple shipments on a single invoice.
• Ship items with or without first entering an order for those items.
• Edit and invoice partially shipped orders.
• Add new customers on the fly when you enter orders or add the customer records later.
• Assign sales proportionally to as many as five salespeople.
• Recall complete invoice information when issuing credit notes.
• Print packing slips, order confirmation, and invoices for selected orders and send them by email along with standard e-mail messages.
• Look up customer pricing based on customer contract price, item base price, or discounted or marked-up sales prices.
• Use prices with as many as six decimal places and include taxes in the selling price.
• Automatically determine available item quantities while entering orders.
• Review sales history by customer or inventory item during order and invoice entry.
• Easily customise order templates with standard information to help data entry.
• Set up any number of miscellaneous charges to speed invoicing.
• Specify whole or fractional quantities on orders.
• Enter order quantities using any unit of measure.
• Calculate commissions based on sales amount or margin.

Sage Accpac ERP National Accounts Management Module

National Accounts Management lets you use Accounts Receivable to process single payments from a customer’s head office and apply it to the subsidiary accounts. The module also lets you limit the amount of credit you extend to a company in one step.
During receipt entry, Accounts Receivable displays the transactions for all members of the national account at once, so you can quickly assign the payment to applicable customer accounts.

Sage Accpac ERP Inventory Control Module

Inventory Control is a complete multi-location inventory management system that keeps track of stock levels and processes inventory receipts, shipments, returns, and adjustments. Inventory Control includes extensive screen inquiry and reporting functions to give you the detailed, current information crucial for effective inventory management.

Some key capabilities of Inventory Control

• Handle fractional quantities to four decimal places and maintain different units of measure for purchasing, selling, and stock-keeping.
• Use categories to classify stock and to allocate costs to departments or cost centres.
• Include 250-character comments with each transaction detail.
• Assign as many as nine suppliers per item with automatic update of the last purchase.
• Specify different item bin numbers for each inventory location.
• Assemble items using single-level bills of materials.
• Combine any number of items into a single kit and then sell the kit through Order Entry using a single kit price instead of a price per item.
• Receive both stock and non-stock items.
• Maintain as many as six different costs per location, including standard, most recent, average, last unit, and two optional user-defined costs.
• Cost items to six decimal places by moving average, FIFO, LIFO, standard, most recent, or user-specified costing methods.
• Cost transactions as soon as they are posted or during day-end processing.
• Allocate additional costs to transferred inventory items by quantity, cost, and weight, or manually specify the cost per item.
• Assign as many as five mark-up or five discount price levels per item and price list.
• Set pricing by percentage or amount, and by customer type or quantity purchased.
• Maintain separate price lists for different customer types, payment methods, regions, or currencies.
• Define an unlimited number of units of measure per item with fractional conversion factors.
• Review complete transaction history and drill down to the originating transactions in Inventory Control, Purchase Orders, and Order Entry.

Sage Accpac ERP Project and Job Costing Module

The Project and Job Costing module provides an effective solution for project managers in construction and other professional industries who require a time-and-material system. It makes the estimating, tracking, costing, and billing of projects easy and manageable—simplifying cost control and planning. Automated billing streamlines customer invoicing, reducing the time spent managing this process.

Some key capabilities of Project and Job Costing

• Assign staff, material, subcontractors, equipment, miscellaneous items, and overhead to each project within the contract.
• Set up complex estimates by specifying the quantity (e.g., hours), unit cost, and billing rate (for time-and-materials projects) for each staff member, material (inventory item), subcontractor, equipment, miscellaneous item, and overhead expense allocated to the project.
• Assign cost categories and automatically calculate cost and revenue estimates per cost category, or simply define the cost and revenue estimates for each project category.
• Manage contracts or jobs to three levels—contract (job), project (phase), and category. Then maintain multiple projects within each contract and track multiple categories within each project.
• Change contract, project, and category names to match industry-specific terminology.
• Use as many as five segments in your contract numbers to represent types of contracts and divisions.
• Choose from three different project types—time and materials, cost plus, and fixed price.
• Select the accounting method (revenue recognition method) for each project within the contract. Choose from total cost percentage complete, category cost percentage complete, labour hours percentage complete, billings and costs, project percentage complete, completed project, or accrual-basis.
• Assign each category to one of six cost types (labour, material, equipment, miscellaneous, overhead, and subcontractor) to track costs at a level necessary for your company.
• Automatically override General Ledger revenue account segments for each project and cost account segments for each category.
• Track, calculate, and automatically retain a portion of an invoice to handle common billing practices in the construction industry.
• Automatically create the customer’s invoice based on the transactions that are due to be billed. Review the generated billings for the customer and make necessary changes before updating Accounts Receivable.
• Transfer inventory items to a contract, project, and category and bill the customer for the inventory used.
• Return inventory items not used in the project to inventory for availability on other projects.
• Allow employees to easily manage their time and billing records from any location (on site or at the office) by entering timecards using an Internet browser.

Options modules for Sage Accpac ERP

Sage Accpac Options are a set of solutions designed to extend the value and performance of your Sage Accpac system with a variety of reporting, analysis, automation, and feature extension tools.

System & User Administration	Stock Management
Alerts	Item Number Change
ODBC Link	Lot Tracking
Zippy Notes	Serialised Inventory
Financials	Project Management
CFO	Contract Number Change
Financial Link Professional
Account Code Change	Business Intelligence
	KPI
Purchasing	Accpac Query
Vendor Number Change
	Contact Management
Sales & Receivables	Contact Master Professional
Customer Number Change
Sales Analysis
Sales Optimiser

 

Accpac Alerts Server
Alerts enhance communications from your company’s back office, front-office, and e-commerce systems by monitoring data fields for a specified activity. The programme relies on ‘trigger activities’ to automatically communicate specified activities to appropriate customers, employees, or business partners. An example would be an alert sent to a purchasing clerk when the stock of a certain item becomes low.

• Set up and monitor date- and time-sensitive events.
• Check status of data, such as credit holds, stock limits, sales ratios, urgency levels, and priority client transactions.
• Merge data into e-mail messages.
• Pass data, files, and messages to the next person in the pipeline.

Accpac ODBC Link
The ODBC Link for Sage Accpac ERP allows you to connect to one or more Sage Accpac ERP databases. Using popular Windows-based products such as Microsoft Access, Microsoft Excel, Lotus 1-2-3, and Crystal Reports, you can gain access to your data in ways never before possible.

• Provide easy-to-use data access from any ODBC-compliant Windows-based application.
• Build custom software applications that can access your Sage Accpac data.
• Create Internet access to your live data to show, for example, your stock levels to prospective customers, or to allow private access to your data through your company’s intranet.

Accpac Zippy Notes
Accpac Options Zippy Notes allows you to annotate records in your database, providing additional information about customers, stock and procedures. It allows users to attach an electronic 'sticky note' to a field. The note will pop up whenever anyone accesses the field, even across different applications. Zippy Notes reduces costly mistakes by giving staff convenient reminders and bits of helpful information.

Accpac CFO (Comprehensive Financial Optimizer)
Accpac CFO™ is a financial diagnostic and strategic analysis tool that provides you with a one page financial scorecard, providing key information and indicators on what drives your business. This simple to use package provides you with a unique approach to interpreting financial data.
Accpac CFO allows you to: 

• Perform "What If Scenarios" and "Goal Seeking"
• Create a Budget or Forecast report in two keystrokes.
• Analyse a new business contract, customer, product or another New Opportunity
• Combine next year’s budget with a new opportunity
• Instantly evaluate, forecast and implement strategic business decisions to achieve your desired results.

Accpac CFO is integrated with your Sage Accpac ERP General Ledger so there is no re-keying of information. 

Financial Link Professional
A flexible report designer with powerful formatting features that transforms general ledger data into pixel perfect presentation quality statements and reports.

Account Code Change
Use Account Code Change to easily change, combine, copy account codes and change account structures while still maintaining historical transactions.

Vendor Number Change
Use Vendor Number Change to easily change, combine, and copy vendor numbers while still maintaining historical transactions.

Customer Number Change
Use Customer Number Change to easily change, combine, and copy customer numbers while still maintaining historical transactions.

Sales Analysis
Sales Analysis keeps a complete online database of your customer and item sales history. Sales Analysis allows you to:

• Look up sales information in many different ways, including by customer number, invoice number and item number
• Store invoices online allowing for reprinting at any time
• Retrieve information from Accounts Receivable and Order Entry

Sales Optimiser
With Sales Optimiser, you can:

• Test your strategies and check the impact of other factors on your product, customer, and sales resources.
• Review your total sales in any two planes of a four-dimensional transaction view.
• Focus attention on your top performers.
• Use “traffic lighting” – an analysis technique designed to quickly highlight good versus poor business performance.
• Use easy-to-follow wizards to load data manually or from an existing data source.
• Identify Sales Opportunities

Trend Analysis

• Use graphs to visually identify trend information on all salespeople, products, and customers.
  Sales Optimiser allows you to graph any two detailed categories – for example, product brand and contents or customer region and product mix.

Sales Summary Screen

• The Sales Summary screen provides a two-year snapshot of sales performance. It also monitors total business activity, including customer, product, and sales staff performance.

Critical Sales Analysis

• Cross-sell opportunities, order frequency, loyalty, and retention – the Sales Optimiser performance assessment tool instantly provides the critical sales analysis you need. You can analyse questions such as: why are 46 percent of our customers buying less than ten of our products?
  

 

Item Number Change
Use Item Number Change to easily change, combine, copy item numbers and change item number structures while still maintaining historical transactions.

Lot Tracking
Manage your lot numbers from receipt in Purchase Orders through Order Entry shipment with full integration. By entering lot numbers during standard transaction processing, you have one point of entry for faster, safer, simpler and smarter lot number management. In addition, Return Maintenance Authorities (RMAs) track the return of lot stock from customers and to the original vendor. This module integrates with Purchase Orders, Inventory Control, Order Entry, Accounts Receivable and Accounts Payable.

Serialized Inventory
Manage serial numbers from receipt in Purchase Orders through to Order Entry shipment with full integration. By entering serial numbers during standard transaction processing, you have one point of entry for faster, safer, simpler and smarter serial number management.
Serialized Inventory is designed to track serial numbers from the point of receipt through to the point of sale. In addition, returns to the original vendors are tracked with the use of return maintenance authorities (RMAs). This module integrates with Purchase Orders, Inventory Control, Order Entry, Accounts Receivable and Accounts Payable.

Contract Number Change
Use Contract Number Change to easily change contract numbers within the Project & Job Costing module while still maintaining historical transactions.

Accpac KPI (Key Performance Indicator)
Accpac KPI is an add-on module that enhances Accpac CFO by enabling detailed comparisons between financial models, the addition of user-specific variables and benchmarking of results with data from prior years or similar organisations.
With Accpac KPI you can:

• Create your own performance measures.
• Compare actual performance with budget and forecast numbers.
• Create forecasts for as many as 20 years
• Develop company-to-company comparisons.
• Develop benchmarks and long-term financial strategies.

Accpac Query
Accpac Query is a user-friendly, wizard-driven report writer that helps you easily generate the reports you need to run your business.
With ACCPAC Query, you can:

• Generate informative reports in minutes without having complex reporting skills. 
• Use the same report specifications on different company databases. 
• Share report layouts with other users. 
• View full descriptions for all field and table captions. 
• Select from a full suite of predefined reports. 
• Create “quick” reports. 
• Import custom reports. 
• Export data to Microsoft Excel. 
• Create cross-tab reports. 
• Create a filter that compares one field to another in the same table.
• Add another dimension to reporting, giving you more control of layouts and output with the Professional Edition’s advanced customisation features.

Contact Master Professional
This options module makes contact with customers and suppliers easy and convenient by putting all the required information into one place. Contact Master® Professional also saves employees’ notes so you have a complete record of the whole relationship between your company and your customers and suppliers.

A completely customisable user interface enables each user or department to create their own view of relevant data, focusing on the information that is most important to them.
Additional features:

• Links directly to Accounts Receivable, Order Entry, and Sales Analysis
• Keeps notes for customers, suppliers, prospects, and contacts
• Groups and reports on customers and vendors according to user-defined criteria
• Displays transactions, orders, and invoices with drill-down capability
• Displays credit information and comparative analysis statistics

Why you should use Contact Master Professional

• Improve customer service by making quicker decisions regarding credit, returns, back orders, and more. 
• Upgrade prospects to customers with no re-keying of information. 
• Maintain customers, suppliers, and prospects with direct link to Accounts Receivable and Accounts Payable - no import/export required.
• Look up information quickly and easily using non-indexed fields such as phone number or zip/postal code with the Customer Lookup function.