Employee/Entry Amendment - entering P46 details py_xx_employee

This form allows you to enter or amend an employee's P46 details where they have not provided you with a completed P45 certificate (Parts 2 & 3). These details are used to determine your employee’s tax code.


To enter or amend P46 details:

1

In order to supply HM Revenue & Customs (HMRC) with P46 details where your employee has been unable to provide you with a completed P45 certificate (Parts 2 & 3) your employee must declare the reason they do not have a P45 certificate. A number of questions are displayed. These are the same questions that appear in the Your present circumstances section of the official P46 - Employee without a Form P45. Tick the checkbox for the declaration that matches this reason:

 

This is my first job since last 6 April and I have not been receiving taxable Jobseeker's Allowance or taxable Incapacity Benefit or a state or occupational pension.

This is now my only job, but since last 6 April I have had another job or have received taxable Jobseeker's Allowance or Incapacity Benefit. I do not receive a state or occupational pension.

I have another job or receive a state or occupational pension.

 

If your employee is a student working for you during their holidays, or intends to work for you for one week or less, leave these checkboxes blank.

 

2

The second part of the declaration relates to whether your employee is liable to deduction of a student loan. This is the same question that appears in the Student Loans section of the official P46 - Employee without a Form P45. Tick this checkbox if this statement applies to your employee:

 

I left a course of Higher Education before last 6 April and received my first Student Loan instalment on or after 1 September 1998 and I have not fully repaid my student loan. I do not repay my student loan through my bank or building society.

 

Leave this checkbox blank if your employee is required to repay their Student Loan through their bank or building society account.

   
3

Complete the Tax code used details:
You must ensure that these fields contain valid data if you will be submitting an electronic In Year Movement P45 Part 3 record for this employee after completing your Payroll 2008/09 Upgrade.

Tax code in use – Type in the Tax code you are using for this employee. This is either the current code for emergency use as advised by HMRC and is determined by the statement the employee ticks as the reason they do not have a P45 certificate (see step 1), or Tax code BR.

Tax basis in use – Type in one of the following:

  • 0 if the Tax code in use is operating on a cumulative basis.
  • 1 if the Tax code in use is operating on a Week 1 or Month 1 basis.

BR tax codes can be operated cumulatively or non-cumulatively.

   
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You can create a new P46 Submission record for this employee if you have amended the employee's P46 details following a previous generation of their In Year Movement P46 submission. Select F8-Create P46 submission to produce the raw XML file(s) for the employee's P46 In Year Movements submission. The In Year Starter Submissions (py_start_submit (pystart.m)) table – P46 Submissions – is updated immediately and the F8-Create P46 submission removed from the list of available actions.

 

4 Select CR-Accept.

 

5

If you are:

  • entering a new employee – complete the employee's Payment methods.
  • amending an employee’s details – the Page Selection form is displayed. Highlight the page you wish to amend then select CR-Accept.
  The In Year Starter Submissions (py_start_submit (pystart.m)) table – P46 Submissions – is updated for each new employee once their employee details are complete and their status is set to Ready to calculate.

Application: (py) employees Form: p46_details