Supplier Codes

Each supplier is identified in the Supplier table by an account number of up to eight characters. In an internal multi-company Accounts Payable, the account number includes a prefix to identify the company which holds the account.

The supplier account numbers can be generated automatically or entered manually. These numbers are controlled by three system keys: PLSEQSUPP which allows you to choose to force the use of supplier sequential numbering, PLLASTSUPP which holds the last automatic supplier number used, and PLSUPPFORM where the format of the number is defined.

An additional eight-character code can be used to identify a supplier by an abbreviated form of the name. For example, a supplier with an account number SU024 and the name J. B. WILSON might have the alpha code WILSON. Similar suppliers can share the same alpha code so that they can be grouped together for enquiry purposes. Reports which offer the option to print suppliers in alphabetic order use the alpha code.

When devising account numbers and alpha codes, bear in mind that when accounts and names are scrolled on the screen and listed in reports, the characters will be sorted in the following sequence:

space # – . / 0 to 9, A to Z, a to z

For consistent results use either upper case or lower case letters only, i.e. do not mix the two cases.

Note: You cannot leave the supplier name blank if your system is set up to use Enhanced Transaction Tracking and system key CEGENCONT is set.

 

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