Reserve and Commitment Extensions

If your system is set up to use Reserve and Commitment Extensions you will be able to keep an additional Gross commitments summary. Gross commitments are created at the same time as the standard, current, commitments but are only reduced when an invoice is posted to the General Ledger, they are not reduced by Purchase Order Receipts unless no goods are received and the line is marked as 'no more to come' in which case the commitment is set to zero.

System key NLCOMMCURR controls whether you continue using current commitments, and system key NLCOMMGRS controls whether you use the new gross commitments. You cannot set both system keys to NO.

This functionality also adds a further setting to the POCOMMST system key; setting it to PORDER means that commitments will be created at final authorisation of Requisitions and also when Purchase Orders are created directly in Purchase Order Entry.

With this functionality available, Purchase Invoices do not reduce the commitment until they are posted.

In the option Commitment Enquiry (nl_commit_enquiry) you can select whether to view Gross commitments or Current commitments and whether the budget vales displayed are for the selected periods or for the year-to-date.

In the option Enhanced Commitment Report (nl_commit_rep_enh) you can select whether to print Gross commitments or Current commitments.

 

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