When a goods received line is confirmed in Purchase Order Receipts Entry (po_receipts_entry) and the line was created from a requisition, a goods received record is posted to the Commitments file, with a value equal to the reverse of the received quantity multiplied by the original requisition cost.

The general ledger code on the goods transaction is taken from order line. If there is more than one general ledger code on a line, the value on the transaction is apportioned across the general ledger codes on that line. Any rounding difference is added to the last transaction so that the total of the transactions is equal to the line value.

The outstanding commitment value on the commitment transaction record in the Commitments History file may also be updated. The outstanding commitment value on the goods transaction represents the outstanding value at the point when the goods transaction was posted, and so is set to the outstanding commitment value on the commitment record.

Invoicing by Quantity

If the received quantity is positive and there is an outstanding commitment, the outstanding commitment is calculated using one of the following criteria:

• If the goods line has been received in full, (that is, the More field is set to n, or if the total received quantity is greater than or equal to the order quantity, the outstanding commitment is set to zero.
• If the total received quantity is greater than the total invoiced quantity, the outstanding commitment is set to a figure equal to the quantity not yet received, multiplied by the original price.

If the received quantity is negative, the outstanding commitment is calculated using one of the following criteria:

• If the goods line has been received in full (that is, the More field is set to n, or the total quantity received is greater than or equal to the order quantity, the outstanding commitment is set to zero.
• If the total received quantity is greater than the total invoiced quantity, the outstanding commitment is set to the quantity not yet received multiplied by the original price.
• The outstanding commitment is set to the quantity not yet invoiced multiplied by the original price.

Invoicing by Value

If the received quantity is positive and there is an outstanding commitment, the outstanding commitment is calculated as follows:

• If the total received value is greater than the total invoiced value, the outstanding commitment is set to a figure equal to the value not yet received (the commitment minus the total received value).

If the received quantity is negative and there is an outstanding commitment, the outstanding commitment is calculated using the following criteria

• If the total received value is greater than the total invoiced value, the outstanding commitment is set to the value not yet received multiplied by the original price.
• The outstanding commitment is set to the value not yet invoiced (the commitment minus the total invoiced value).

See Also :

• Other Commitments:
  • Commitments
  • Project Ledger Commitments
  • Commitment Creation
  • Budget Checking
  • Reserve and Commitment Extensions
  • Purchase Invoices
  • Commitment Journals
• General Ledger Budgets :
  • Budgets and Forecasts
  • Apportioning Budgets
  • Rolling Forecast Budgets
  • Importing Budgets from Spreadsheets
  • Revaluing Budgets
• Posting Codes
• Project Budgets
• Purchase Invoices
• Purchase Order Reserves
• Purchase Receipts
• Requisitions